This tool will be added in KVCMS / UniCMS x6 soon.

Q. What is FreePage or UniPage ?

FreePage is a content management module developed by that powers almost 60% of KVCMS / UniCMS Version x6.

Q. How to create a FreePage ?

Go to FreePage from Dashboard. You can find it under the group "MENU & HOME PAGE MANAGEMENT"

Click on Add

Q. What is FreeBox ?

A. FreeBox is a module that allows you to upload various types of files so that you can embed them in various other pages.

Q. What type of files are allowed in FreeBox ?

A. FreeBox allows many file types. We are adding more extensions on user feedback. If you have a suggestion, please comment below and we will add the extension. Please note that "Server Side Scripts" will not be allowed. As on 25th June 2017, the allowed extensions are listed below.

• Images
  • jpg
  • jpeg
  • png
  • gif
  • bmp
• Documents
  • xls
  • xlsx
  • doc
  • docx
  • pdf
  • txt
• Compressed Files
  • zip
  • rar

Q. How to add files in FreeBox ?

A. Open DashBoard > FreeBox

Choose the file and "Upload". You can then see the URL to be used for linking to the file under "Inclusion Path".

The path displayed under "Inclusion Path" can be used within your website only. If you want to put a link to your freebox file in some other website (like facebook,etc), then please add http://your_domain_name/ before the Inclusion Path.

On typing the domain name in the address bar, it changes to domain name /cgi-sys/defaultwebpage.cgi

*This solution works with Google Chrome

This happens when a new hosting is setup on a server. The issue is temporary and goes away in a few hours. However, if you want to fix it immediately, follow the steps below.

1. Open Chrome
2. Press Ctrl + Shift + i
3. Click on Network
4. Check Disable cache
5. Type the domain name in the address bar and press enter. The issue will be fixed.

Why is my website is showing "Account Suspended" message ?

Accounts are generally suspended due to one of the following reasons

• Malicious file(s) are detected in your website by the defence mechanism.
• You have an overdue outstanding towards the hosting.
• You have moved out your services to some other server and requested a suspension in old server.
• Some other policy has been violated by the contents in your website.
• There is some temporary technical issue with the server.

What should I do ?

You should check your mail for information regarding the reason of suspension. In most of the scenarios. the hosting owner is intimated about such suspensions alongwith steps to be taken. In case you have not received a mail, please Contact Medialab®

WhatsApp

You can communicate with 9424 10 20 30 on WhatsApp.

Email

Mails can be sent to sg@medialab.in . Our team will look into the matter on same day and will resolve the issue asap. If the issue needs time, we will assign you a tentative date for task completion.

Phone

This is the least preferred mode. If you still need to talk to us, you can call 9424 10 20 30 during Working Hours of Medialab®

SMS

Short messages can be sent to 9424 10 20 30

Live Chat

If you are using a x6 or higher version of CMS by Medialab®, you can login in the admin panel and use the "Live Chat" option. If you have trouble logging in, then please use any of the modes detailed above to get in touch with us.

In case you are not an x6 user, please visit http://medialab.in and use the live chat option from the website.

Working Hours

Our office opens at 8:00 AM and closes at 8:00 PM

Working Days

We are open Monday to Saturday. We are closed on Sundays and on days listed below.

Non Working Days

We remain closed on Hindu Festivals like Makar Sankranti, Holi, Rakshabandhan, Deepawali, Dussehara. Apart from this, we remain closed on 1st Jan, 15th Aug and 26th Jan.

The Concept

x6 works on a centralised system.

Contents will be added soon...

Name of institution and address details disappeared after updating More Info.

This issue occurs when certain characters are entered in the HINDI field. This is limitation of Google Hindi API and JSON compatibility.

Solution

Please look for the unwanted character in your More Info page and edit the hindi text to remove that character. The system will automatically rebuild the pages with new data and the issue will be fixed instantly.

Please refer the example below to have an idea of the unwanted character.

What is Free Widget ?

Free Widget can be used to add various items in the home page.

What are the type of contents supported by Free Widget ?

Free widget can be used to display any or a combination of following contents.

• Plain Text
• HTML Formatted Text
• Hyperlinks
• Images
• Javascripts
• IFrames
• You Tube Videos
• Other third party (embed) codes
• Dynamic Google Map

Many other items can be entered. Server side languages like php, asp, aspx, etc cannot be entered as they will be converetd to HTML. Feel free to try other things and let us know in the comment section below so that we can update the list.

How to use Free Widget ?

1. Click on Free Widgets in Dashboard.
   
   
   
2. Click on Add
   
   
   
3. Select a type and proceed accordingly.
   
   
   
4. Your widget is ready and will appear in the list. Now you need to proceed to Home Widgets to PUBLISH the newsly created widget.

How to add a youtube video in Free Widget ?

Please click here for the process of adding youtube videos.

Login at http://unicms.in or http://kvsindia.in (As mentioned in your welcome letter)

Go to More Info in Dashboard and Fill out the details.

Create Free Pages as per your requirement.

We recommend using CoreFTP which can be downloaded for free from http://www.coreftp.com/download.html

Use the following settings. Take Special care to UNCHECK PASV

Click connect and you will be connected to the root directory of your website.

The website of a CBSE School MUST contain the following information

• Affiliation Status
• Infrastructural Details
• Staff Details
• Enrollment Status (Class / Section wise)
• Postal Address
• Telephone Numbers
• Email ID
• Details of Management Committee
• Transfer Certificates alongwith scanned images of TC.

All the information listed above must be up-to-date as on 15th Sep of a year.

Transfer Certificates should be uploaded at the earliest after being issued.

Any change in the contact information should be updated as soon as possible.

1. Login to the panel using the URL and credentials provided by Medialab

2. Go to Mail > Mailboxes

3. Create Mailbox

4. Go to Mail > Forwards either from Menu or Dashboard

5. Create a forwarded to the gMail Account

SERVER PART COMPLETED - gMail PART STARTS

1. In gMail, go to settings

Change setting as below and click the blue link

Once Verified, Make the @bsspongefactory.com account as the default account

Done...

THE HQ PANEL WILL CONSIST OF ALL THE DATA RELATED TO VIDYALAYS PAN INDIA. HQ WILL BE ABLE TO PINPOINT ANY STUDENT AND EMPLOYEE UNDER CERTAIN FILTERS AND MONITOR THEIR PROGRESS.

Smart Search

Smart Search shortens the rows displayed on the basis of the text entered in the search box. The shortning happens in realtime and the result is displayed as soon as any character is enetered. It searches only across the columns specified in the searchbox hint by the developer.

So if we search for all rows containing MIR, the system will display rows contaning MIR in Region, KV Name, KV ID.
The search is NOT CASE SENSITIVE.

Sticky Search

Sticky Search comes in handy when you want to shortlist rows on matching multiple cells.

If sticky is turned on, and you type a word, the list will be shortened. When you clear the test by pressing backspace, the list will not be reset and will be stuck at the shortlisted set. Now if you type in the other search word, the list will get shortened further.

So If we want to search for KV contaning MIR in name and located in Jammu Region, we will first turn on sticky and then search for jammu and then mir or first for mir and then jammu.

First searched for MIR and then Searching for jammu with sticky on

OR

First search for jammu

Turn on Sticky

Delete the word jammu and search further for mir

Upload the video in Youtube

Open the video in Browser

Copy the code from the URL as given in the image below. DO NOT include any other part

Update the code in the PMSHRI Portal

The portal allows entry of Marks or Grades for a few subjects in classes 6 and above.

The system works as explained below.

If a subject like ICT,  AI, etc is marked as Active Subject by the class teacher, the system will allow entry of marks by the concerned subject teacher. If the class teacher assigns the co-scholastic subject ICT,AI,etc to a teacher, then the teacher can enter grades for the same.

In the report card, the subject will show up in the main marks table if the Subject is Active for the class and section.

It will show up in the co-scholastics if grades have been entered for the same. There is nothing like Active or Inactive Co-scholastics. Simply assign it to a teacher, the teacher enters grades, and they start showing up in the Report Card. 

The current session of the portal is available at https://mis.kvsindia.in 

Previous sessions can be accessed using the following URL

https://mis<session>.kvsindia.in (For example, if you want to access the portal of session 2021-2022, then you should open mis2021.kvsindia.in

About KVS MIS

RO Panel

• Enrollment Summary
• Staff List
• Staff Performance Analysis SPA-01 & SPA-03
• Viewing Academics

KV Panel (KV Admin)

• Getting Started Guide
• Student Management
  • Adding Students
  • Viewing Students
  • Enrollment Reports
  • RTE Count
  • Changing Section of a Student
  • Attendance Alerts (Notification) to Parents
• Employee Management
  • Adding Balvatika Teacher
  • Adding Employees
  • Assigning Roles to Employees
  • To port the Employees from previous session
  • VIEW CLASS TEACHERS AND CHECKERS
  • VIEW CO-SCHOLATICS
  • VIEW SUBJECT TEACHER
• Results (I to IX and XI)
  • Printing of Date in Report Cards
  • Printing of Report Cards
  • RESULT DECLARATION OPTIONS
  • Update Signee in Report Card
  • ENTRY STATUS (CLASSES 3-11)
  • Grace Marks Management
  • REPORT CARDS and Green Sheets
  • RESULT ANALYSIS
  • Supplementary Management
  • VIEW/UNLOCK ENTRIES
• Results (X & XII)
  • ENTRY STATUS
  • MONTHLY TEST REPORTS
  • PERFORMANCE REPORT
• Profile Management

Employee Panel

•  Subject Teacher
  • Getting Started Guide - Subject Teachers
  • Adding Marks
  • ALL ENTRIES AND BROAD SHEET
• Class Teacher
  • Getting Started Guide - Class Teacher
  • Attendance Module
  • Class Teacher panel features for Class(1-8)
  • Features of class teacher panel for (9-12)
  • How to import students from previous session
  • PTM List
  • Video Tutorials for Class Teachers
  • When I click on import students only list of class XA of previous session is visible, While many students of X B and X C opted Science stream in Class XI. How to add them ?
• Checker
  • Checking & Verifying (Locking) marks 
• Balvatika Teacher
  • Entering Marks for Competencies
  • Selecting Competencies

General Questions & answers

• Abbreviations used in MIS Portal
• Features proposed and planned for Session 2024-25
• How to Login
• STEP IN
• Video Tutorial for All Users of KVS MIS Portal

The feature is being integrated in Jan-Feb 2025.

Steps that should be carried out to use the feature

1. The class teacher will make all entries.

UNDER THE ACADEMICS PART THE RO CAN VIEW THE STUDENTS RESULT AND MOTHLY TEST RESULTS.TO SEE THE OVERALL RESULT YOU ARE REQUESTED TO GO TO THE RESULT ANALYSIS (I-IX,XI).YOU WILL FIND OVERALL CLASSES AND SECTIONS HERE FOR THE WHOLE REGION.

OVERALL RESULT-THIS TAB PROVIDES THE OVERALL RESULT OF THE CLASS. THE SUBJECT LIST ALONG WITH TOTAL APPEARED STUDENTS AND HOW MANY HAVE PASSED AND THE PASS% IS SHOWN IN THIS REPORT.

PROFORMA A- UNDER THIS TAB ONE CAN VIEW THE NUMBER OF STUDENTS WHO HAVE OBTAINED PARTICULAR GRADES SUBJECTWISE AND SIMILARLY THE PERCENTAGE OF STUDENTS WITH PARTICULAR GRADES SUBJECTWISE.

SOCIAL CATEGORY- THE RESULT IS DISPLAYED CATEGORY AND GENDERWISE OF THE STUDENTS FOR PARTICULAR CLASS.

THE RO CAN VIEW ALL THE STAFF UNDER THEIR REGION.

POST,SUBJECT,KV,TYPE CAN BE SELECTED FOR THE EMPLOYEES YOU WANT TO SEARCH FOR. AFTER CLICKING THE SHOW BUTTON THE RO CAN SEE THE LIST OF EMPLOYEES FOR THE SELECTED FILTERS ALONG WITH ALL THEIR PERSONAL DETAILS.

THE STAFF PERFORMANCE ANALYSIS HELPS THE RO TO TRACK AND MONITOR THE PERFORMANCE OF A STAFF.

THE SPA-01 GIVES YOU THE OVERALL PERFORMANCE OF AN EMPLOYEE FOR THE CLASSES ASSIGNED ALONGWITH THE PASS% MARKS SUBJECT ETC.

THE SPA03 GIVES THE PERFORMANCE REPORT TEACHERWISE ALONG WITH THE STUDENT LIST AND MARKS FOR CLASS 10TH AND 12TH.

THE RED INDICATORS ON NUMBERS INDICATE THAT THE PARTICULAR STUDENT HAS OBTAINED LESS THEN PASSING MARKS FOR THAT PATRICULAR TEST.

NOTE-THE PERSONAL DETAILS OF THE EMPLOYEE IS ALSO GIVEN ALONG WITH THE REPORT INCASE THE RO WANTS TO CONTACT THAT EMPLOYEE DIRECTLY.

UNDER THE ENROLLMENT REPORTS ONE CAN FIND THE KV WISE SUMMARY(F-1), KVWISE DETAILED SUMMARY(F-2) AND CATEGORYWISE SUMMARY (F-3).

KV WISE SUMMARY (F-1) :-

UNDER THE KV WISE SUMMARY NUMBER OF SECTIONS, ENROLLMENT AND AVERAGE STUDENTS OF A PARTICULAR CLASS IS GIVEN.

GREEN INDICATOR(<40) INDICATES THAT THE CLASS/SECTION IS UNDER BOOKED AND HAS VACANCY FOR THE STUDENTS.

WHITE INDICATOR(40-50) INDICATES THAT THE CLASS/SECTION IS BOOKED AND GOOD TO GO.

YELLOW INDICATOR(50-54) INDICATES THAT THE CLASS/SECTION IS MODERATELY BOOKED.

RED INDICATOR(>54) INDICATES THAT THE CLASS/SECTION IS OVERLY BOOKED AND NEEDS ATTENTION FOR EXTRA SECTION.

KV WISE DETAILED SUMMARY:-

TOTAL STUDENTS IN A PARTICULAR SECTION CAN BE SEEN IN THIS REPORT ALONG WITH THE GRAND TOTAL OF THE STUDENTS THAT PARTICULAR SCHOOL.

CATEGORY WISE :-

UNDER THIS  THE REPORT PRESENTS THE ENROLLMENT REPORT SOCIAL CATEGORY WISE AND GENDER WISE ALONGWITH THE TOTAL NUMBER OF STUDENTS UNDER THAT PARTICULAR CATEGORY.

This article includes all the mandatory (and optional) steps required to be carried out to start entering marks of Monthly tests for classes X and XII in the MIS Portal. Though the portal also features Holistic Progress Card for Balvatika, Skill Based Report Card for Classes I & II, Marks based Report Card for classes III-IX and XI, Attendance System with real time alerts to parents and many other features, this article focuses on Monthly Tests for Classes X & XII. All the links can be opened to have a detailed guide.

MANDATORY STEPS TO BE CARRIED OUT BY KV ADMIN

1. Open MIS Portal

To get started with, simply open the web browser (We recommend Google Chrome) and open the website https://mis.kvsindia.in or simply mis.kvsindia.in

The portal can be opened on any device with a web browser. It includes but is not limited to Desktops, laptops, chrome books, tablets, smartphones, smart television sets and all devices having a browser and internet connection.

2. Login as a Kendriya Vidyalaya

Select the role as kendriya Vidyalaya. In the login ID field, enter your 5 digit Numeric ID and in the password field, enter the password that you have received from Your Regional Office or Medialab®.

 3. Update your profile

The system will then prompt you to update your basic communication info and some other basic details. You can also update these details later from the profile section.

4. Add Employees

Once you have reached the dashboard, only 2 mandatory tasks remain pending in the "Get Started" list. One is adding employees and second is assigning classes to class teachers. To add employees in the system,  go to Adding Employees

 5. Assign Classes to Class Teachers

After adding / uploading employees, it is important to make class teachers. To make class teachers, go to Assigning Roles to Employees

Here it is important to note that assigning class teachers can be done only by the KV Admin. Assigning subjects to subject teachers can be done by KV Admin as well as class teachers. So Assigning subject teachers is an optional action for KV Admin as it can also be carried out by class teachers.

Similarly, uploading students can also be done by the KV Admin for the whole school or by class teachers for their respective classes. The process is very simple and can be understood by reading the article Adding (Uploading) Students

OPTIONAL STEPS TO BE CARRIED OUT BY KV ADMIN
(As they can also be performed by Class Teachers)

 6. Uploading Students in the portal

• Students for the entire school can be uploaded in a single go.
• Simply download the Students list from UBI Portal. No need to filter out students that have taken TC.
• Open the downloaded Excel (xlsx) file in MS Excel and rename the sheet “AllstudentDetails” to “Data” or any other word. (This step is required as the ubi file has an error in encoding the sheet name and renaming the sheet fixes the issue.)
• In the MIS Portal, goto “Upload Students Data” link available in the Dashboard of KV Admin.
• Upload the excel file prepared above. (Downloaded from ubi and sheet renamed)
• All active students will be imported in the system and aligned with their respective class and sections.

7. Assigning subjects to subject teachers.

This step can be carried out by the KV Admin or by the class teacher. Mixed action is also allowed where a few teachers are added by the Admin and rest by Class Teacher. Either of them can also edit entries made by each other. To know details of the process, please go to Assigning Roles to Employees

Support & Discussions

In case you need any further support, feel free to call us at 9424-10-20-30KV admins are also requested to join the WhatsApp group of KV Admins to participate in discussions and also have updates about the new features. To join the group, please scan the code below.You can also join the group by clicking the link given in the “Profile” section in the Dashboard of KV Admin.

  SCAN TO JOIN THE GROUP

FIRST GOTO THE LINK mis.kvsindia.in YOU WILL BE DIRECTED TO A LOGIN PAGE. THE LOGIN PAGE WILL ASK YOU TO SELECT ROLE  AND TO ENTER YOUR LOGIN ID AND PASSWORD.

YOU HAVE TO SELECT FROM THE 5 ROLES I.E HEADQUARTERS,REGION, KV, EMPLOYEE AND STUDENT/PARENT.

FOR REGION THE LOGIN ID WILL BE THEIR REGION CODE AND DEFAULT PASSWORD FOR NEW USER.

FOR KV THE LOGIN ID WILL BE THE 4 DIGIT KV CODE AND PASSWORD WILL BE THE THE DEFAULT PASSWORD FOR NEW USER.

FOR EMPLOYEE THE LOGIN ID WILL BE THEIR EMPLOYEE CODE PROVIDED BY THE KV AND PASSWORD WILL BE DEFAULT FOR NEW USERS.

FOR PARENTS/ STUDENTS THE LOGIN ID WILL BE THE STUDENT’S UBI CODE AND THE PASSWORD WILL BE THE DOB IN DD/MM/YYYY FORMAT. FOR E.G:- 2 MARCH 2014 CAN BE WRITTEN AS 02032014.

NOTE:- THE DEFAULT PASSWORD IS TO BE COLLECTED FROM MEDIALAB FOR THE FIRST TIME USERS. AFTER LOGING IN FOR THE FIRST TIME THE SYSTEM WILL ASK YOU TO CHANGE THE PASSWORD THEN AND THERE ONLY.

STEP IN IS A SPECIAL FEATURE PROVIDED IN KV PANEL THROUGH WHICH THE KV CAN LOGIN INTO THE ACCOUNT OF ANY EMPLOYEE WITHOUT ANY PASSWORD. THIS FEATURE IS PROVIDED TO CHECK THE UPDATE OF ANY EMPLOYEE IN CASE HE/SHE IS ABSENT OR UNAVAILABLE DUE TO SOME REASONS.YOU CAN FIND THE STEPIN FEATURE UNDER MANAGE EMPLOYEE, VIEW CLASS TEACHERS/CHECKERS,VIEW SUBJECT TEACHERS, VIEW CO-SCHOLATICS. A LOG IS ALWAYS MAINTAINED SO AS IN TO KEEP RECORD.

YOU DO NOT HAVE TO LOGOUT FROM THE STEPPED IN ACCOUNT SIMPLY CLOSE THE WINDOW AS A NEW WINDOW OPENS WHEN YOU STEPIN.

A MESSAGE IS ALWAYS DISPLAYED AT THE BOTTOM WHILE YOU ARE STEPPED IN ANY EMPLOYEE ACCOUNT.

Abbreviations Used in  Marks Entry & Report Cards

PT- PERIODIC TEST

PPT-PEN PAPER TEST

SUB ENR- SUBJECT ENRICHMENT

MDP- MULTI DISCIPLINARY PROJECT

L D - LEARNER'S DIARY

IA- INTERNAL ASSESMENT

AE- ANNUAL EXAMINATION

PB- PRE BOARD

MA- MULTIPLE ASSESMENT

PF- PORTFOLIO

EA- ENRICHMENT ACTIVITIES

Features that have been completed

1. None

Features that have been finalised to be included and are under development or testing

1. None

Features that are under discussion / planning

1. Remove Role Selection in Login Page. The system will auto identify the user role from the login ID. This will lead to a faster user experience.

Features Listed for discussion

1. KV can set the date and time of online publication of result. Thus parents will be able to see a clear message stating if and when the result will be available online. This will also free KV from the pressure of turning on the result manually in exact time.
2. Bulk Unlock. KVs will be able to select multiple rows of Locked Marks Entry and Unlock them together.
3. Smarter search in pages with too many rows to have a faster sorting and short listing of rows.
4. QR Codes in report cards that can be scanned to verify the contents of the document. Plans are to have it work both offline for first level verification and online for advanced verification
5. Unlocking of Nodal Entries. RO can unlock an entry that has been finalised by the Nodal Center. Currently this is done manually by Medialab® on receipt of mail from concerned RO/Nodal KV.
6. Annual Planner
7. Photo of Students in Report Card
8. Signature printing. KVs can upload signatures of Principals, Vice Principals, Head Masters and Exam Incharges. They can choose to have the uploaded signatures printed in the report cards. Checkers and Class Teachers will have to put the signature in Pen only.
9. Student Portfolio
10. Committees
11. Result Analysis for Classes X and XII from CBSE Raw Result File

Features deferred to session 2025-26

1. None

Features that could not be included due to technical reasons

1. None

Watch video or read this article to understand the process.

First prepare data in Excel with Roll No. in 1 column and marks in second column.

Open the input form in the portal and click on "Paste Data from Excel"

Open excel and copy the data that is to be pasted

Paste the copied data from excel.

Click on Process Data and the data will be filled in the input boxes

From Employee Dashboard, click "Marks Entry"

All Classes and Subjects assigned to you will be listed. For each subject, you will get the option to enter marks for each exam

Click on Exam for which you want to enter the marks.

You will get the form. The system will take you to view page if marks for that exam have already been entered.

Fill marks for each student and submit. Any anomaly will be detected by the system and you will be prompted to correct the error

You can view the entry that you have made.

The system has also updated the weightage which is visible in the marksheet.

ONCE THE MARKS ARE FILLED BY THE TEACHER, THE TEACHER CAN SEE ALL THE ENTRIES AT ONE GO AND CAN ASLO PRINT THEM.

 NEED TO CLICK ALL ENTRIES AND BROAD-SHEET.

THE SYSTEM WILL GENERATE A CONSOLIDATED SHEET OF ALL THE MARKS ENTRIES DONE BY THE TEACHER FOR THAT PARTICULAR CLASS AND SUBJECT. THE REPORT IS PRINT READY.

THE SYSTEM ALSO SHOWS THE BROAD-SHEET FOR THE MARKS ENTERED BY THE TEACHERS. THE REPORT IS PRINT READY.

MANDATORY STEPS TO BE CARRIED OUT BY THE SUBJECT TEACHERS

1. Entering marks of students

• The employee should login as an employee and click on the “Subject Teacher” link in the dashboard.
• Here, he will see all the classes and subjects that he has been assigned to him.
• The exams (Monthly tests (Referred as MT) in case of Classes X & XII) will be listed and they will appear in maroon colour indicating that marks have not been filled for the particular exam/MT.

• Click on the applicable button and proceed with entering the marks.
• For entering the marks, enter the Maximum Marks for the particular exam. It can be anything from 5 to 100. You can use different values for different exams / subjects as system will convert them to applicable weightage as per rules (in case of non-board classes) and to Percent (in case of X & XII)
• Enter marks for every student in the list and mark absent if a student is absent. Submit the form once done.
• Once marks have been entered, the respective button will turn Green.
• On clicking the green button, Mark slip with detailed analysis will be displayed.

In Practical Reporting System, the portal contains all the projects, practicals and activities prescribed by CBSE. The Subject Teacher should first select the one that are applicable in his/her KV for a particluar class and subject.

If multiple teachers are teaching same subject in different sections, then all of them can update the list simultaneously. However, an item cannot be removed from the list if the system has been updated with record of any student from any section having completed that practical.

To select the Active items, the subject Teacher should click the Practicals button in the Classes & Subjects Page

In the next page, he should select applicable items.

Click "Update Selection" button at the bottom of the page.

This page can also be reached from the page showing list of active items

 NEXT - Marking Practicals as Completed by Students

Click Practicals Link in Classes & Subjects Page

Select the practical that has been performed by a set of students

Select students who have performed that practical on the selected date

Download Students UBI File for your school from the UBI Portal. The downloaded file will be in xls format.

Open it in MS Excel and save it as xlsx

No need to make any modification in the content. No need to delete header, etc. The system will take care of everything.

Click on Upload Students Data

Choose the xlsx file and upload

The system will process the data. All ACTIVE students will be inserted and rest will be skipped. At the end, you will get a report with number of records processed and those skipped.

In case you upload the same file again, no record will be imported as all students are already in the system. In case more students are added in future, you can simply upload the New file without the need to remove old students. The system will detect the Duplicates and skip them.

Editing of student Data will be made available in near future.

Next: Adding Employees

THE KV CAN VIEW THE LIST OF STUDENTS ONCE THEY HAVE UPLOADED THE DATA. THE KV CAN PINPOINT THE LIST OF STUDENTS BY USING FILTERS.

THE KV CAN USE FILTERS AND ALSO SEARCH A STUDENT BY NAME USING THE SEARCH BAR AND CAN ALSO DOWNLOAD THE DATA IN EXCEL SHEET OR PDF FORMAT AND CAN ALSO TAKE THE PRINTOUT.

ONCE THE SEARCH IS COMPLETE ALL THE PERSONAL DATA RELATED TO THAT PARTICULAR CLASS/STUDENT IS DISPLAYED.

AFTER DONE ADDING THE STUDENTS DATA THE KV CAN VIEW THE ENROLLMENT REPORT OF THEIR PARTICULAR SCHOOL. IT CONSISTS OF THE DATA CLASSWISE AND CATEGORYWISE ALONG WITH THE TOTAL.

THE RTE COUNT CAN ALSO B E SEEN FOR YOUR KV ACCORDING TO THE CLASSES AND CAN ALSO BE DOWNLOADED IN EXCEL FORMAT.

Before changing section of a student, the following points must be noted.

1. If any entry of marks, attendance or co-scholastics has been made for that student, the same will be deleted and should be entered again after shifting the student.

2. A summary of all such entries will be displayed before the deletion. It is the responsibility of the person executing the shifting to save the page and get the entries done again after shifting.

The Process

In the KV Dashboard, Go to "View Students"

Set filters to get the student listed

 Use the search option to find the student in the list

 Click the Pencil Icon in Section Column 

In next page, all the entries made for the concerned student will be displayed.

Please note that these entries will be deleted. Take a printout or save a pdf of the page using the "Click to Print" button

 Select the new section, enter remarks, check the consent box and submit the form. The entries will be deleted and the student will be shifted to the new section immediately.

MIS Portal supports real time alerts to parents of absentees either by SMS or Email. The KV Admin can select the alert mode between None / SMS / Email for each Class & Section individually.

Employess can be added only by the KV Admin.

To add employee, Click Add Employees from Dashboard

Set "Default Password"

Since it may not be very practical to convey random password to each employee, we allow setting a default password which can be changed anytime. Any employee added in the system will be assigned the default password set in the system at the time he is added. Changing the default password will not affect the passwords of the employees who have already been added in the system even if they have not updated their password.

Adding Employees

Employees can be added one by one or in bulk. While adding in one by one mode, only basic info is to be provided. Remaining things can be updated later by the employee and the school.

The employee code is used to prevent duplicate entries.

On successful insertion, the employee code becomes the login ID for the employee with the default password. (The default password is displayed when you add an employee.)

Add employees using Bulk Upload

First, download the sample file

Enter data in the downloaded file. None of the fields are mandatory. All that we need is the Employee Code. All other data can be edited one by one by KV or Employee. Save the file and upload. The system will insert all the new employees.

Next: Assigning Roles to Employees

The employees can be assigned Roles under 3 Categories

• Subject Teacher (Enters marks for assigned subjects)
• Class Teacher (Enters Attendance, CoScholastic Grades, etc. Assigns roll nos., generates report cards, etc)
• Examination Committee I/C or member (Monitors entries and Generates report cards)

Click on Manage Employees

Subject Teacher

Click on Subject Teacher Link

You will see a list of currently assigned subjects for the particular teacher

To assign new subject, select Class & section. As soon as you change class, the subjects field will be saturated with all the subjects applicable for that class. Select the section and appropriate subject for the employee.

Assign Subject. Now the employee will be able to add marks for that subject.

Class Teacher

Click on Class Teacher Link

Select Class, Section and Role and then click Assign Class

The employee can now manage the class as a class teacher.Similarly the employee can be assigned as checker.

THIS TAB PROVIDES YOU WITH A CONSOLIDATED DATA OF ALL THE CLASS TEACHERS AND CHECKERS.

THE KV CAN DIRECTLY LOGIN INTO THE ACCOUNT OF THAT TEACHER BY PRESSING STEPIN BUTTON AND CAN UNASSIGN AND ASSIGN THE ROLE OF CLASS TEACHER/CHECKER THROUGH THE MANAGE BUTTON.

A CONSOLIDATED LIST OF ALL THE SUBJECT TEACHERS OF YOUR KV CAN BE SEEN UNDER THE VIEW SUBJECT TEACHER.

KV CAN DIRECTLY STEPIN INTO THE SUBJECT TEACHER ACCOUNT THROUGH STEPIN BUTTON  AND CAN ALSO ASSIGN/UNASSIGN SUBJECTS AND CLASSES THROUGH MANAGE BUTTON.

To Assign Co-Scholastic Subjects to an employee, the following steps should be carried out by the KV Admin or the Class Teacher.

Steps for KV Admin

Click "Edit Employees / Manage Roles"

Click "Co Scholastics" for the employee

Select Class, Section and CoScholastic to be assigned and click "Assign". Multiple subjects can be assigned to the same staff one by one.

To Remove CoScholastic from a staff, click "Un-Assign"

A list of CoScholastic Teachers can also be viewed from the following link.

Steps for Class Teacher

Click on "Manage Co-Scholastic Teachers"

Click on "Add New"

Select Staff and Subject and Click "Assign"

To Unassign, simply click UnAssign

The KV needs to login into the portal mis.kvsindia.in using the new KV Id. You can find the new KV codes in the login panel itself.

After the login move to the Employee management section and select import from 2022-23. Now there you will get a list of all the Permanent Employees in the KV. Now start by selecting the checkbox one by one in order to import them. Contractual Employee list will not be shown in this. For contractual Employees the kv will need to add them again from Add Employee panel in case they continue to serve.

Once the employees are selected press the import button at the bottom of the list, this will import the employees and the system will prompt the message.

Incase if any employee is already added into the new session the system will automatically prompt the message Already present in the current session.

Note- The employees will be migrated from the previous session to the new session with their old passwords as well. So the employee simply needs to LOGIN as they did earlier. Incase of a new KV joining for the current session they will need to update the employee details manually.

Adding Balvatika Teacher

Go to Employee Management and Add Employee.

Select "Balvatika Teacher" in Post. Subject can be left empty.

Balvatika Teachers are listed at the end of the page in "Manage Employees" Page.

Assigning Balvatika Class to Balvatika Teacher

Click on the "Assign / Manage Balvatika Class" button

Select applicable information and Assign the class.

 Next Selecting Competencies

THE ENTRY STATUS TAB HELPS THE KV TO MONITOR THE ENTRY OF MARKS. THE KV CAN TRACK EACH MARK ENTRY FOR EACH CLASSES.

THE GREEN INDICATOR DENOTES THAT THE MARKS HAVE BEEN ENTERED FOR THAT PARTICULAR CLASS , SUBJECT AND EXAM AND THE RED INDICATOR DENOTES THAT THE MARKS HAVE NOT BEEN ENTERED YET.

THE VIEW/UNLOCK ENTRIES HELP THE KV TO SEE WHICH MARK ENTRIES ARE LOCKED BY THE CHECKER AND ALSO UNLOCK THEM ON REQUEST BY ANY EMPLOYEE. THE UNLOCK CAN BE DONE BY PRESSING THE UNLOCK BUTTON

ALL THE ENTRIES ARE LOGGED WITH DATE AND TIME ALONGWITH THE NAME OF THE EMPLOYEE.